How to Register and Prepare for Malaysia’s E-Invoicing System in 2025

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With e-Invoicing becoming mandatory in Malaysia by 2025, businesses must take action now to ensure smooth compliance. This guide explains how to register for LHDN’s MyInvois system, what documents are needed, and how to prepare your accounting and invoicing processes using modern tools like Kinrasoft.

Step 1: Understand Your Implementation Deadline

First, determine when your business is required to comply based on your annual revenue:

  • 1 August 2024: For businesses with revenue ≥ RM100 million
  • 1 January 2025: For businesses with revenue ≥ RM25 million and < RM100 million
  • 1 July 2025: All remaining businesses and individuals

Check your most recent tax filing or consult LHDN if unsure of your category.

Step 2: Register on the MyInvois Portal

Once you’re eligible, you’ll need to register your business with LHDN’s MyInvois Portal:

  1. Visit the official MyInvois Portal (via LHDN)
  2. Log in using your e-Daftar or e-Filing credentials
  3. Submit company information and assign your API or software integration details

This step is essential to generate valid e-Invoices and integrate with LHDN’s real-time validation system.

Step 3: Prepare Your Invoicing System

To meet e-Invoice compliance standards, your invoicing system must:

  • Issue structured digital invoices with required data fields
  • Automatically send invoice data to LHDN for validation
  • Display a validated invoice with a unique QR code

Step 4: Use a Compliant Accounting Solution Like Kinrasoft

Manual compliance can be complex. That’s why many SMEs are turning to cloud accounting software like Kinrasoft, which is built to meet Malaysia’s 2025 e-Invoicing standards:

  • Easy registration and setup for MyInvois API integration
  • Auto-generate and submit e-Invoices to LHDN
  • Built-in QR code support and real-time invoice tracking

Kinrasoft saves time, reduces errors, and ensures that your business is always compliant without extra hassle.

Step 5: Train Your Team

Train your staff on new invoicing workflows, including how to:

  • Create e-Invoices through your accounting system
  • Check approval and QR code issuance
  • Respond to rejected invoices or validation errors

Conclusion

Don’t wait until the deadline to start preparing for Malaysia’s e-Invoicing system. By registering early and using a reliable platform like Kinrasoft, your business can ensure a smooth, stress-free transition into 2025 compliance.

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